Guide to Using Google Meet and Chat for City Employees

Guide to City employees on using Google Meet and Chat for internal staff/partner meetings.

Overview

Because of the Global Pandemic declared on March 11, 2020, and subsequent Federal, State and Local Public Health Orders, for the protection of the City employees and in keeping with CDC guidelines, City of St. Louis employees can use Google Meet to collaborate with colleagues and hold internal meetings.

Anyone with a @stlouis-mo.gov Gmail account has access to Google Chat and Google Meet, a unified communications service that enables text, voice, or video chats, either one-on-one or in a group. 

Note: Someone with a Gmail account must host the Meet event, but your guests are not required to have Gmail/Google accounts in order to join the event.

One can use the service even if the computer does not have a camera or a built-in microphone. If there is no microphone, a user can call the number provided in the Google Meet event.

Instructions

Scheduling and Using Google Meet in Calendar Image result for google meet icon

This Google Meet Quick Start Document and Youtube video are good places to start.

Step 1: Schedule a video meeting from calendar

1. In Calendar, click "+Create" .
2. Add your event details and guests.
3. Click Add rooms, location, or
conferencing
.
4. Click Save.
See other ways to start a video meeting.

Step 2: Ask participants to join your video meeting.

  1. From Calendar click the event, then click Join Hangouts Meet
  2. From Meet Join a scheduled meeting or use a meeting code
  3. From mobile devices Open the Meet app on Android or
    Apple® iOS® devices.

Step 3: Customize your video settings and collaborate with your team.

Once in the video session the following settings are availabe:

  • Ability to share meeting details with guests
  • Turn microphone on or off
  • Leave meeting
  • Turn camera on or off
  • Share your screen or give presentations
  • Chat with meeting participants
  • View meeting participants

For more Hangouts Meet help and training resources, visit the G Suite Learning Center.

Accessing and Using Google Chat

  1. Go to https://chat.google.com/ or find in Google Apps.
  2. It will ask you to login if you aren’t logged in. Use your work Gmail credentials.

Fees

There is no cost. This is included in our Google services.

What to Expect

The scheduling of an online meeting where all participants can attend and collaborate.

Able to work on projects with other City employees.

Contact

Information Technology Services Agency

visintine@stlouis-mo.gov

(314) 622-3272

1200 Market, City Hall Room 214
St. Louis, MO 63103

8:00 AM - 5:00 PM Monday - Friday

Contact the Information Technology Services Agency

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